Are you fully embracing the digital world or is your home and office filled with cabinets of papers? Old files, bank statements, client paperwork, and more? In today’s age of technology, having that paperwork digitally is much more efficient and reduces the amount of clutter in your home and office.
- Instead of printing off monthly bank & credit card statements, household bills, or other personal-related documents, save them as a PDF file onto your computer. You will want to save the document with a name that will allow you quick reference if you need to reference back to it (i.e. Chase Credit Card 092021).
- For client paperwork save it as a PDF document, labeled with a name that will allow you to quickly reference back to it (i.e. XYZ Company Tax Returns 092021). If they are documents that you might need to share with your client, you can choose to use an online cloud storage platform, such as DropBox or OneDrive.
By saving documents on your computer or cloud storage platform, gives you the opportunity to quickly refer back to them, not having to shuffle through papers and not cluttering your office with file cabinets full of papers.
If you are worried that your computer cannot store all of the extra files, you have a couple of options:
- Use an external hard drive. These are inexpensive yet allow you to keep all files electronically. They are also a great way to back up your computer’s hard drive, in the event your computer crashes.
- Use an online cloud storage site such as DropBox, One Drive or Google Drive. You can use these sites free of charge with minimal storage. If you require more storage, you can upgrade for a fee (still a minimal cost).
Embracing the digital world does not have to be overwhelming or daunting. If you do not want to take on this project, this is a great task to outsource. The Busy Bee Virtual Assistant is fully equipped to help you with your scanning project! Contact us today and let us help you!